“Okay, we need everyone’s full attention so here are the meeting rules. No texting. No sidebars. Full participation.”
If you have to start your meeting with ultimatums, something is wrong. Sure you could scold the team into paying attention. Better yet, figure out why they don’t want to.
3 Reasons Your Meeting is a Waste of Time
One of my favorite posts submitted for the Frontline Festival was Jesse Lynn Stoner’s “No More Boring Meetings” The worst meetings are a one-way dump of information. These are meetings of “convenience,” for the leader. The leader asks for “updates” from each team member.
If you do not have a clear purpose for having a meeting, don’t have it. “We always have staff calls on Tuesdays,” does not count as a purpose. Articulate the purpose of the gathering at the outset (or even on the agenda). “By the end of the hour we will have made 4 decisions.”
If you need the decision maker– get her. Nothing frustrates a team more than debating and issue, reaching consensus, and then finding that they were missing key information or that a key stakeholder was not invited. Consider who must be included up front for which portions. Don’t waste time by having people sit through irrelevant topics until their subject comes up. You will gain great respect by honoring other people’s time.
Determine the appropriate process up front. Unstructured meetings squander time. Create dialogue around topics that matter. Everyone does not need to speak on every topic. But if someone is tuning out, tune in and figure out why. Watch nonverbals. Invite factions to share their side bars with the group. If the meeting gets swonky, take a time out and check in with a few opinion leaders during the break.
You want people leaving your meeting saying, “now that was a great meeting.” “we accomplished so much.”
Great meetings should save time, not waste time.