5 Ways to Ensure Your New Program, System, or Idea Is Adopted

From my perspective, the new system was genius. Instead of our enterprise customers typing in their service orders in an email for call center reps to retype them into our systems (which almost always contained errors) the customers now had an easy interface that would “flow through” to the backend systems. Faster, with higher quality, and an added bonus of working on weekends.

Only one problem, the reps (and their union) HATED it. And they had a point. What about white glove treatment for high-end customers? What about relationships?

The truth is both points were true. Large Enterprise customers wanted efficiency AND differentiated service from THEIR kind reps, like Kenetra. It wasn’t either/or. It wasn’t them or us. It was about working together on building a customer-focused adoption strategy.

And that’s why our Region led the Nation in “Flow Through.”

Although I give some tongue-in-cheek credit to my rendition of “The Flow Through Happens Tonight (to the tune of The Lion Sleeps Tonight). Thank God this silliness preceded YouTube.

If your program, system, or new idea isn’t gaining traction, don’t push– involve.

5 Ways to Ensure a Smoother Roll Out

1. Be Honest about the Benefits

ALL employees care about is WIFM (‘What’s in it for me’) is BS. Sure, employees want to know “What’s In It for them.” They equally want to know what’s in it for you and for THEIR customers. Leaving that part out just leaves them to fill in the blanks and make assumptions (i.e. the next thing you’re going to do is downsize). They want to know you’re thinking this through with your brain, and not just your pocketbook.

2. Start Small

Don’t start advocating for a system that’s not ready or full of flaws. Test it first with a small group, take their feedback seriously and get it right. It’s tough to regain credibility. “Oh yeah, I admit it sucked before, but now it’s better,” only leaves the masses wondering why some bozo made a choice to sing praises for a system that was full of problems in the real world. Even if you think it works well in the IT war room, field test it first. Yes, this takes time. Go slow to go fast.

In the example above, we worked the kinks out with one team and gave headquarters feedback until I’m sure they were sick of hearing from us (actually, me… never make your team be the bad guy). Take the risk of making some waves to make it easy for your team. We were slower out of the gate than most regions. But no one remembers that part of the story.

3. Establish Easy to Access Listening Posts

This is perhaps the most important part. Really listen to what your people are saying. Most importantlly, respond to feedback with solutions–not selling. When you fix something, communicate it back five times, five different ways.

4. Gather Reluctant Testimony

Lift up as many testimonials as you can. Get your most excited employees showing how your new idea, system or process changed their world. Your most influential stories will come from the least likely suspects: the sales guy who never bothered with this crap before; the new rep who’s now running circles around the old timers because she uses the system; the supervisor who got her entire team (including the union steward) doing Harlem Globe Trotter tricks with the system.

5. Involve the Team in Key Decisions

No one wants stuff done TO them, or even FOR them. WITH them goes a lot further. What’s working well and how do we leverage it? What enhancements do we need? Where should we head next? All these questions go a long way.

Are you facing a vital strategic change? Please give me a call at 443-750-1249 to discuss how I can best support you through consulting and speaking. Together we will achieve breakthrough results.